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Insurance - Updated (May 2017)
 
 
 
The Fly Dressers' Guild has taken out an insurance policy which provides £5 million of civil liability cover to:
  • individual members in the UK;
  • organisers of Guild events in the UK and organisers of UK Branch events (for those Branches which have complied with the arrangements below).

A copy of the current insurance cover letter can be found here.  Please note that our insurers, Hiscox, no longer provide formal certificates but this Cover Letter will provide proof of insurance.  For full details of the policy, please click here.  


If you are planning to rely on the insurance policy, please familiarise yourself with the information on page 2 of the file containing the current insurance certificate regarding: 
  • making a claim
  • incident notification guidelines
  • incident reporting guidelines

In NO circumstances should you admit liability or agree to pay for any damage caused as this may prejudice the position of Insurers and COULD result in the withdrawal of any indemnity

Every incident must also be reported to the General Secretary of The Fly Dressers' Guild in writing as soon as possible after the occurrence of the incident (secretary@flydressersguild.org). 

 
Branches of The Fly Dressers' Guild who wish to rely on the Guild insurance policy must be aware that the insurers require a few administrative details to be completed for the insurance to be effective. These are outlined below: 
 
  • Branches (referred to as "Affiliated Clubs" in the insurance documentation) that wish to take advantage of the Guild's insurance policy must read and comply with the mitigating actions in the template Risk Assessments below, as well as any other actions to mitigate additional risks that they have identified as pertinent to their event(s). The template Risk Assessments are NOT comprehensive and should be used to create an individual risk assessment tailored to the particular event in question.
 
  • Branches that wish to take advantage of the Guild's insurance policy must also put in writing to the General Secretary of The Fly Dressers’ Guild that they have read the Risk Assessment, tailored it to their own requirements, and are complying with the mitigating actions whenever they undertake any of the activities listed in the Risk Assessment.

In addition, please note that to be considered a branch of The Fly Dressers' Guild, the branch must comply with the FDG Constitution, the relevant parts of which are set out below:
 
31. The Branch Committee shall comprise a Chairman, Secretary, Treasurer (officers) plus a number of other elected members deemed necessary for the management of the branch.  Note: there is nothing in the constitution that prevents one person from holding more than one office.
 
32. All Officers and Committee members shall stand for election annually at the Branch Annual General Meeting (BAGM). The business of the branch shall be conducted by the Branch Committee in accordance with the wishes of the BAGM, which shall be held at least once each calendar year but not later than 15 months after the date of the last BAGM. All changes in branch officers must be notified to the Guild General Secretary immediately after the BAGM.  
 
33. A branch may levy its own local subscription or fee to enable it to become financially independent. All members of the branch are required to pay the Guild annual subscription in order to retain the branch affiliation. The Guild will have no responsibility for the finances of a branch.
 
34. A branch may, at its discretion, collect the Branch subscription and the Guild subscription together from its members. In this event, the branch shall send the Guild subscriptions in bulk, with full contact details of each member, to the Membership Secretary as soon as possible after collection. Note: members of branches that collect Guild subscriptions and send them in as one bulk payment before 1st October are eligible for a £3 off individual and family membership rates (equal to the discount for such members paying by standing order).
 

Template Risk Assessments

As Word files 
As PDF files   
Meetings

Shows

Fishing outings

Meetings

Shows

Fishing outings

 
 

If you have any questions about the templates, please contact the General Secretary, Chris Reeves, at secretary@flydressersguild.org

 
 
Last modified on 13 May, 2017